This means that each company and each worker must negotiate and sign their teleworking agreement personally, always respecting the Teleworking Law and the applicable collective agreement. The ruling closes the door to union challenges based solely on the fact that the agreements have not been collectively negotiated, giving legal certainty to small and medium-sized enterprises. The real focus shifts from “who negotiates” to “what is agreed”, highlighting the importance of defining the conditions well in each individual agreement.
Challenges for SMEs in managing teleworking
For managers and team leaders of SMEs, this legal scenario reinforces the need to manage teleworking in a clear, transparent, legal and efficient way. By not relying on a general agreement, each teleworking agreement must include in writing the schedule, covered expenses, work equipment, the right to digital disconnection and other key details. In addition, it is necessary to comply with the legal obligation to record daily working hours, even when employees work remotely. Without the right tools, managing this remote time control can become complex and prone to errors, exposing the company to occupational risks. Fortunately, there are technological solutions designed for software for SMEs that simplify these tasks and ensure regulatory compliance. A good teleworking management system will allow the company to maintain control of each remote worker's working hours, with all the necessary guarantees and documentation.
Timenet: the software for SMEs for remote time control
Timenet is an easy and economical online application, designed precisely to facilitate the management of working time in face-to-face and teleworking environments. It is a multi-device time control system: the platform can be accessed from any place and device with an Internet connection, whether a computer in the office or a mobile phone from home. This flexibility is key for remote teams, as it allows employees to log in and out wherever they are, and for managers to monitor in real time the performance of the working day.
Among Timenet's outstanding features for telework management are:
- Remote time clocking: Workers can easily record the start and end of their workday remotely. They only need a connected device; Timenet supports unlimited clocking points, both in the office and in teleworking. This guarantees reliable and legally compliant remote time clocking, avoiding penalties for non-compliance with mandatory time clocking.
- Multi-device time control: The system allows remote time control in a centralized manner. Managers and supervisors can see the entries and exits of each employee at a glance, even with geolocation to know where and when they started working. This traceability of time clocking provides transparency, since each time clocking is recorded with date, time and location, making it easier to detect incidents or correct deviations from the workday.
- Traceability and data security: All time clocking data is stored securely. The histories allow auditing of the completed hours, breaks and absenteeism of each worker. In the event of any doubt or inspection, the company has a clear and traceable record of each employee's dedication, complying with current labor regulations. In addition, Timenet includes options such as alerts and validation of signings, avoiding manipulation and ensuring that the teleworking agreement is complied with in practice.
- Automated report generation: With one click, Timenet produces personalized reports of working days, overtime, delays or absenteeism for defined periods. Reports can be exported in formats such as Excel for analysis or to present in an audit. This function saves time for HR managers and facilitates decision-making, as it allows you to quickly visualize the team's time compliance and detect productivity patterns in teleworking.
In short, the new obligation to individually agree on teleworking with each employee can be a challenge for SMEs, but it is also an opportunity to improve internal organization. Having digital tools like Timenet simplifies the process: each teleworking agreement is supported by a system that monitors it daily in a clear, transparent, legal and efficient way.